Rules and Regulations

Introduction

The medium of instruction and examinations for all courses is English (except language courses, other than English, and Islamic Studies).
  • Academic Year of the university starts in August/September and ends in May/June of the subsequent year.
  • There are two regular semesters, namely, Fall and Spring, in an academic year.
  • Fall semester starts in August/September and ends in December/January.
  • Spring Semester starts in January/February and ends in May/June.
  • A regular semester is spread over 15/16 weeks of teaching, and 2 weeks of final examinations.
  • One credit hour means teaching a theory course for one classroom-teaching hour each week throughout the semester.
  • A classroom-teaching hour or one period is of 50 to 60 minutes.
  • A theory course is normally assigned 2 to 4 credit hours, depending on its content.
  • A lab or workshop is normally assigned 1 or 2 credit hours.
  • One credit hour of lab work is equivalent to 3 hours of laboratory or practical work per week throughout the semester.
  • A 4 credit hour course, for example, having 3 credit hours of theory and 1 credit hour of associated lab is designated as a (3+1) credit hour course.
  • All classes are held at scheduled hours, timely communicated to students through notification of time table by the concerned Academic Office.
  • In case of any unavoidable situation a class may be postponed and rescheduled under the following procedure:
    1. All classes are rescheduled only through the Academic Office, with the approval of the concerned Head of Department (HoD).
    2. Faculty members shall not reschedule any class at their own discretion.
    3. The academic office will be informed before the cancellation of class so that students are informed well in time.
    4. For pre-planned activities (conferences, etc.) during regular class hours, theconcerned Head of Department has to be informed and formal permission sought beforehand
  • If the requirement of minimum lectures is not being met (due to unavoidable circumstances), and it is not possible to schedule them in free periods during the working weeks, classes may be rescheduled on weekends, local or national holidays.
  • A class can be scheduled for 1½ period, that is, for duration of 80 to 90 minutes with the approval of the Head of the Department.
  • Normal semester course load for undergraduate students, who are not on academic warning/probation, is as per the university study plan.
  • The Head of Department may change the course load keeping in view the availability of courses, student’s academic performance or academic warning status.
  • A student can register for a maximum of two courses in summer semester, in accordance with the rules for summer semester.
  • A student can only register for courses for which he/she has passed all the pre-requisite courses as specified in the approved curriculum.
  • Students are required to maintain 100% attendance in lectures, labs, tutorials, seminars and discussions as prescribed by the course instructor. Absence of a maximum of 20% of the total attendance may be condoned by the HoD for genuine reasons, such as illness, etc.
  • Failure to meet attendance requirements in a course will render the student ineligible to appear in the final examination of the concerned course.
  • The minimum duration of a bachelor’s degree is four academic years (8 regular semesters) and a maximum of 7 years.
  • When a student is readmitted with credit exemptions from a previous admission, the maximum duration allowed to complete the degree will be counted from the date of first admission.
  • Each bachelor’s degree program is of minimum of 130 credit hours. A program may have more credit hours as approved by the university
  • Minimum Cumulative Grade Point Average (CGPA) of 2.00 is required for graduation.

Admission Policy

  • Admission to a degree program is granted purely on merit.
  • The merit for admission is determined through admission test and past academic record.
  • New admissions in undergraduate programs are normally conducted once in an academic year, that is, before the commencement of Fall semester.
  • Concurrent admission in more than one degree programs at any institution including NUCES is not allowed.
  • Any student with credits earned at other institution(s), under formally accredited programs, aspiring for admission into a degree program at NUCES, has to qualify the merit so determined by the admission test for that year for the respective degree progr
  • The relevance/compatibility/validity of the curriculum/contents studied at previous institution is determined against the curriculum and contents of the relevant courses taught at NUCES.
  • Exemption of courses studied at another university cannot be given to more than 50% of the total credit hours of the degree program
  • The HoD recommends courses compatible with NUCES courses for exemption to the Director.
  • Recommendations for credit exemption are sent by the Director of the campus to Dean of Faculty for validation who is the final authority to grant course exemption.
  • No credit can be given for a course in which the grade is below C, that is, a GPA of less than 2.00 on scale of 4.00.
  • If credit is given for a course, then credit will also be given for its pre-requisite course(s), provided a pass grade was earned in that course (pre-requisite).
  • Only credits of relevant courses with at least C grade are transferable, and NOT the CGPA earned in the previous institution.
  • A former student of the university seeking readmission in an undergraduate program can do so by taking the relevant admission test. After qualifying for the admission on merit, the student is admitted as a NEW student
  • A former student who has been on disciplinary warning shall not be readmitted.
  • A former student whose admission was closed due to 3rd academOnly credits of relevant courses with at least C grade are transferable, and NOT the CGPA earned in the transferred coursesic warning will be readmitted only once.
  • A student of the university who wishes to change the degree program can do so by taking the admission test. After qualifying for admission on merit, the student is admitted as a NEW student.
  • Only credits of relevant courses with at least C grade are transferable, and NOT the CGPA earned in the transferred courses.
  • The Director of the campus shall recommend each case with full details to the Controller of Examinations for approval.
  • Request of a student for transfer from one campus of the University to another will be considered only on the following grounds:
    1. Death of a parent.
    2. Posting of a parent to the city where the transfer is desired.
    3. Marriage of a female student.
  • The request shall be considered by the competent authority, provided the Directors of both the campuses have no objection to it and that there is a place available in the destination campus
  • Transfer shall not be considered in the following cases:
    1. The student is under disciplinary punishment.
    2. Disciplinary action is pending against the student.
    3. Dues are outstanding against the student.
    4. During the course of a semester.
  • Closure of admission results in termination of a student's studies at the University.
  • If the CGPA of an undergraduate student falls below the acceptable threshold of 2.00 for third consecutive semester, then his/her admission is closed.
  • A student’s admission will be cancelled automatically after completion of maximum duration allowed to earn a degree unless extension is approved by competent authority.
  • Admission may be closed for failure to restore suspended registration.
  • Admission will be closed if recommended by a Disciplinary Committee and approved by the competent authority.
  • A new admission is closed if an awaited result does not meet the eligibility criteria of a particular degree program.
  • A student can request closure of his admission to pursue studies elsewhere or for personal reasons

Registration

The recommended course registration procedure is as follows:
    1. Clear all previous fees and dues before registration.
    2. Register online.
    3. Pay semester fees by the due date
  • In a regular semester (Fall and Spring) students without academic warning are expectedto take courses prescribed in the prospectus.
  • 3 The normal course load is 5 courses, however, students can register for more courses provided they are not getting ahead of their batch.
A student under academic warning or probation:
  1. Must register for all such courses, in which the grade was F, provided these courses are being offered.
  2. Should register for all such courses, in which the grade was D, D+ or C-, provided these courses are being offered.
  3. Should not register for more than five courses.
  4. Parents/guardian will be called to the campus for a meeting with the HoD for sharing the unsatisfactory academic performance of the student.
  5. Students on 2nd academic warning must NOT register for a new course, unless recommended by the HoD and approved by Controller of Examinations.
  • A student has to register for both the Theory and Lab part of a course.
  • A student cannot withdraw from either Theory or Lab part of the course. Must withdraw from both.
  • If a student fails in Theory but passes the Lab, both theory and lab must be repeated.
  • If a student passes Theory but fails in Lab, only Lab needs to be repeated. In this case if a student also registers for Theory, s/he may withdraw from Theory later and continue with the lab.
  • If a student, who has passed both Theory and Lab, wishes to improve grade in thecourse, s/he must register for both Theory and Lab. Rule 4.6 will apply.
  • Final Year Project (FYP) is offered in the second last regular semester. It spans over two semesters (FYP-I and FYP-II).
  • A student must have passed all courses shown in the study plan of the degree program(up to the second last semester) and his warning count must be zero to register for FYPI.
  • A student shall register for FYP-I in his/her second last semester. The Head of Department will approve registration in FYP-I after being satisfied that the student will graduate in the subsequent semester.
  • The Head of department can allow registration in FYP-I where there is a deficiency of one course.
  • The Director of the campus can allow registration in FYP-I where there is deficiency of two courses.
  • Registration in FYP-II is allowed only after successful completion of FYP-I.
Registration of a student is suspended in any of the following situations:
  1. Failure to complete registration formalities in time
  2. Failure to apply for deferment of registration.
  3. On recommendation of a Disciplinary Committee.
  4. Unsettled matters with the University.
A student whose registration is suspended may request for restoration of registration provided s/he has settled all issues that resulted in suspension, and has paid all dues.
A student may request freezing of his/her admission for up to 2 semesters along with prescribed ‘Semester Freeze’ charges.
  • The request should be made within the first two weeks of a regular semester. Approval of the Head of Department is essential.
  • Students are not allowed to drop any course in the first two semesters.
  • Students cannot drop a course in the summer semester.
  • Fee is not refunded for a withdrawn course.
  • Application for withdrawal from a course must be countersigned by the parent or the guardian of the student. Request for withdrawal must be approved by the HoD.
  • Students are not allowed to withdraw from any course in the first two semesters unless necessitated by unavoidable circumstances. Request for withdrawal in the first two semesters must be approved by the Director of the campus.
  • Deadline to withdraw from a course is the last day of classes.
  • Students on any form of financial support are not allowed to withdraw from any course.
Following conditions must be fulfilled before submitting a course replacement request to the Dean for approval:
  1. The student has either completed degree requirements or will complete at the end of the current semester.
  2. The Grade in the course to be replaced is ‘F’
  3. The course to be replaced was not offered in the following semesters.
  4. ) The replacing course was passed at least one semester after the course to be replaced was taken.
A core course cannot be replaced by any other course.

Academic Assessment

  • The performance of students is assessed during the semester through midterm exams,assignments, quizzes, case studies or any other method considered appropriate by the course instructor and the University, communicated to the students at the start of a course.
  • The semester work will normally contribute 50% towards the final grade, while the final examination will contribute the remaining 50% of the total marks. A letter grade will be awarded to each student based on his/her overall academic performance in a course.
  • Any deviation from from above rule above if necessitated by the nature of course will be made with the approval of Dean of the Faculty.
  • Minimum CGPA required to avoid academic warning is 2.00 for all undergraduate programs
  • If at the end of a semester (including summer semester) CGPA drops below 2.00, warning is issued and warning count is incremented by one.
  • If CGPA remains below 2.00 for 3 consecutive semesters, warning count becomes three and the admission of student at the University is automatically closed.
  • If the CGPA equals or exceeds 2.00 after the 1st or 2nd academic warning, the warning count is reset to zero.

A student must repeat a course in which s/he gets an F grade, whenever that course is offered again.A student may repeat any course to improve CGPA. When a student repeats a course whose post-requisite course(s) s/he has passed, s/he must give a written undertaking that if s/he fails the course, grades in all post-requisite courses will be changed to F grade. If a student repeats a failed course, the new grade will be used for CGPA calculation, but if a student takes a new course in lieu of the course in which s/he failed, both the grades will be used for CGPA calculation.

  • Late conduct of final examination can be held on the recommendation of the HoD and approval of the Director, only in cases of unavoidable emergencies/situations. Examples of such situations are hospitalization, serious road accident or death of a very close blood relative.
  • The standing of a student in the pre-final semester work evaluation cannot be altered.
  • Late holding of final examination must take place as soon as possible, but not later than one week before the start of the next regular semester. The grade in the course should be finalized before the start of next semester.
  • To ensure transparency, all instruments of evaluation must be shared with the students after grading/marking.
  • Answer books of the final exams must be shared with students after marking, in a formally scheduled open ‘paper viewing' session, and any issue arising there off will be resolved.
  • Objections to grading/evaluation must be submitted in writing to the concerned course instructor or staff supervising the paper viewing session.
The Rechecking Committee shall have the following composition:
  1. ) Head of the Department.
  2. A Subject Specialist from the Department
  • Application to recheck a final exam must be submitted on prescribed form together with rechecking fee.
  • Student application should reach the Examination Office within seven days of the announcement of the result.
  • Committee should follow the following guidelines to handle rechecking cases:
    1. Committee should recount marks awarded by the concerned instructor.
    2. Unmarked question or part should be sent to the instructor for checking/marking.
    3. Committee should not discuss the outcome of the rechecking with the students.
    4. Committee recommendation should be submitted to the Director’s office using the Change of Grade Form for final approval.
  • Examination Office will inform the student about the outcome of the rechecking application.
  • A student who has not viewed his final exam paper in the scheduled paper viewingsession may also request rechecking of the final examination by paying the prescribed fee.
  • Rechecking fee will be refunded if there is an increase in marks.

Rules for Summer Semester

  • Summer semester will be offered as an optional semester of 8 to 9 weeks’ duration
  • The contact hours per week during the Summer Semester will be doubled to ensure that the course is completely taught in summer (with half the duration as compared to a regular semester).
  • Research courses or projects will not be offered
  • A student cannot register for a new course. Exception to this rule is granted when:
    1. an elective course is being offered by a distinguished scholar or professional who is only available during summer.
    2. ) a student needs one or two new elective courses to graduate at the end of summer
  • Students can register in summer semester for courses which they have previously taken, and were awarded a letter grade (including W).
  • A student will be allowed to repeat a maximum of 2 courses (with associated labs if any).
  • A student can withdraw from a summer course on or before the last day of classes
  • Summer courses cannot be dropped, hence, fee is neither refunded nor carried forward to next semester(s).
  • Financial assistance, scholarship or fee concession is not available in summer semester.
  • Minimum of TEN (10) students should register in a summer course
  • Warning Count is incremented/decremented in summer semester
  • A student can study summer semester in another campus, provided that the parent campus is not offering that course. Student must obtain, in writing, prior permission from Director of the parent campus.
  • Visiting faculty shall not be employed during summer semester, except where the course was offered in a regular semester by the same visiting member.

Awards and the Honor System

    Following awards have been approved to honor outstanding students of the University. These medals will be awarded to position holders of each degree program upon graduation at each campus. To qualify for the medal, minimum CGPA required is 3.00 for undergraduate programs:
  1. Agha Hasan Abedi Gold Medal awarded for First position
  2. Mahboob ul Haq Silver Medal awarded for Second position
  3. Akhlaque Hussain Bronze Medal awarded for Third position
    Students earning high CGPA as below would have the following distinguishing remarks on their degrees:
  1. CGPA of 3.90 or more
  2. CGPA from 3.75 to 3.89
  3. CGPA from 3.60 to 3.74
  • Students earning an SGPA of 4.00 with at least 30 credit hours shall be included in aprestigious list called Rector’s List of Honors.
  • The Rector's list will be issued and displayed after each semester and a recognition certificate will be issued.Student’s name is also placed on the University’s website
  • Only those students are included in this list who have completed the semester withregular course load prescribed in the study plan.
  • Students with an SGPA of 3.50 to 3.99 would be included in The Dean's List of Honors which shall be maintained in each campus at a prominent place to give recognition to their distinguished performance.
  • The Dean's list will be issued and displayed after each semester and a recognition certificate will be issued. Student’s name is also placed on the University’s website.
  • Only those students are included in this list who have completed the semester withregular course load prescribed in the study plan.
  • The university awards medal and a certificate to those students of BBA & BS programs, who are among the top three in their department at the end of each regular semester.
  • Eligibility for the medals and certificate is as follows:
    1. Student must have passed the prescribed course load (for his/her batch) in that semester
    2. Student must not have failed, repeated or withdrawn from a course in that semester
    3. Position is determined by the GPA earned in that semester.
    4. Student must have earned GPA of 3.00 or higher in that semester.
  • In case, more than one student qualifies for a position medal by earning the same SGPA, all will be awarded the position medal.

Academic Honesty

Any act that is intended to gain unfair academic advantage. Examples of cheating include, but are not limited to the following:
  • Any attempt to give or obtain assistance in a formal academic exercise, like an examination.
  • Disseminating or receiving answers, data, or other information by any means other than those expressly permitted by the teacher, as part of any academic exercise.
  • Copying answers, data, or other information (or allowing others to do so) during an examination, quiz, laboratory experiment, or any other academic exercise, in which the student is not expressly permitted to work jointly with others.
  • Assuming another individual's identity or allowing another person to do so on one's own behalf for the purpose of fulfilling any academic requirement or in any way enhancing the student's grade or academic standing.
  • Using any device, implement, or other form of study aid during an examination, quiz, laboratory experiment, or any other academic exercise, without the teacher's permission.
  • Deception or providing false information to a teacher concerning a formal academic exercise, e.g., giving false excuse for missing a deadline or falsely claiming to have submitted work.
Deliberately presenting work, words, ideas, theories, etc., derived in whole or in part from a source external to the student as though they are the student's own efforts. Examples of plagiarism include, but are not limited to the following:
  • Failing to use proper citations as acknowledgment of the true source of information presented in a paper, assignment, or any other academic exercise.
  • Presenting any work completed in whole or in part by any individual, group or organization other than the student, as though the work is the student's own, in any academic exerc
  • Buying, selling, bartering, or in any other fashion obtaining or distributing material to be used fraudulently as part of any academic exercise
Falsifying or fabricating data, records, or any information relevant to the student's participation in any course or academic exercise, or tampering with such information as collected or distributed by a teacher. Examples of academic misconduct include, but are not limited to the following:
  • 0 Falsifying, or attempting to falsify attendance records, graded exercises of any kind, or any information or document that is relevant to smooth operation of the academic system.
  • Inventing, fabricating, or falsifying data as part of completion of any academic exercise.
  • Bribery or paid services. Giving assignment answers or Sabotaging or acting to prevent others from completing their work. This includes cutting pages out of library books or willfully disrupting the experiments of others.
  • The teacher (under intimation to the HoD) can award a "zero" in a specific instrument of academic evaluation, such as, assignments, quizzes, project deliverables, etc. if evidence of academic dishonesty or cheating is found.
  • If the teacher refers a case of cheating (through the HoD) to the Department Disciplinary Committee (DDC), then the maximum punishment can be award of 'F' grade in that course.
  • If the HoD refers the matter to the Campus Disciplinary Committee (CDC), then the maximum punishment can be award of 'F' grade in all the courses taken in that semester and suspension from the university rolls in the next semester.
  • An extreme act of dishonesty, e.g., paying someone to get access to a question paper before the examination or cheating again after being punished for it, will result in expulsion from the University.
  • A student who is found guilty of an academic or other violation by a Disciplinary Committee is disqualified from any academic honor, e.g., a medal or scholarship.